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How To Protect Your Creative Business From Data Loss

As the digital world evolves, so is the significance of data security. Usually, it is assumed that only industries like finance and IT need to protect their data. However, data security is everybody’s problem. As a creative, data loss can financially impact your business, and it will require significant time and money to recover. Since it is not enough to merely back up your data, learn a few more ways to protect your creative business from any potential data disaster. You will find some of the tips below useful.

  • Train and equip your staff 

While technology continually evolves to be more effective and secure, humans remain the weakest link. According to statistics, human error is responsible for around 82% of data breaches. You can prevent data loss if your personnel are properly taught and disciplined to first, spot security flaws and take the necessary steps to prevent their impact. This means tasking dependable team members and highly technical personnel to develop a method that significantly decreases data loss risks. This is particularly crucial if your creative business’s operations and activities involve high risk. With the necessary security training, you can transform your staff from a security liability to an asset to supervise and look out for vulnerabilities.

  • Use data-protection tools 

Data in the wrong hands could wreak massive havoc on your clients and creative business. Fortunately, various service providers provide robust solutions for easier user data backup. And you can secure your business data using a computerized maintenance management system. They also enable cloud disaster recovery and set up firewalls and antivirus protection. Using data protection software can guarantee maximum security against data loss and theft. Additionally, consider the various backup types available and choose the best one for your creative business requirement.

  • Enhance your password protection 

Passwords are great until a hacker figures them out. This is why it is crucial to employ a robust password protection strategy. Fortunately, you can keep this code secured in several ways. For instance, you may include a variety of special characters in your password or add a tiered layer of protection that sends a notification to your phone or device. You can do this across all network-connected devices to guarantee that everyone saving data on your business tech is safeguarded. You can also use a password manager to organize and securely store your data. Many password managers offer mechanisms to back up your password and synchronize it across several platforms.

  • Remove sensitive data

It is advisable to delete sensitive data when you no longer require it. For instance, if you have completed a particular project and no longer require the information, it is advisable to remove it to save space on your computer. If you have hard copies of these data, shred them before discarding them. Also, ensure they are deleted from all your devices and other places you may have saved copies, including the cloud. Some creative computer applications are intensive and may accumulate data over time, contributing to problems like scratch disk full error. Failure to address some of these issues could result in a system or hardware crash which could cause data loss. You can check this article on how to address this error.

  • Prevent hardware failure 

Hardware security is sometimes disregarded. However, malfunctioning, lost, or stolen equipment is a significant risk you should plan against. You can employ physical security measures to protect and safeguard the costly equipment your staff relies on daily to keep the business running. Older computers may be most at risk of breaking down, but they are not the only way hardware failure can affect your data. Overheating is a typical computer danger, and a coffee spill may sometimes affect your device resulting in data loss. Since these machines can be delicate, it makes sense to always keep robust data backup.

  • Create an off-site backup

Disasters such as fire, flood, or theft can test the security of your business data, and how you store it will be critical in this instance. Backing up your data to a remote server may provide security and peace of mind, knowing your digital projects are safe. While backing up off-site, ensure they are frequently updated and kept secure. Your projects and data are valuable, so you want to ensure they are safe. You can create a data retention plan to ensure you don’t keep more data than necessary.

  • Use only secure communication

Previously, large companies and corporations were the usual targets of cyber-attacks. However, that is no longer the case, as recent statistics show that small businesses also suffer cyberattacks. This is because most hackers are becoming incredibly sophisticated and talented. Therefore, a proficient hacker could potentially access the data you send via an unsecured platform without breaking a sweat. Apps with encryption ensure that information is not accessible to hackers or individuals that may attempt to exploit your sensitive data. Using secure, encrypted messaging can be useful to ensure only the intended recipient can access your shared data.

  • Use the right file types

A creative business can use several file formats, including JPEG, PDF, PNG, PSD, and AI. Regarding data security, file format, and types matter. For instance, PDFs are password protected and cannot be edited without using an external program. You can also convert your Word, Excel, and PowerPoint file to PDF to prevent accidental or purposeful document manipulation. This can also reduce file size while allowing you to keep even more secure data. Furthermore, you can use document management software to compress your PDF files for even simpler storage.

  • Store your files in multiple locations

It can be difficult for your data to be lost when saved on different media or multiple locations. Disasters like fire and flood happen, and having your data stored in multiple unique locations can prevent permanent data loss. Some possible locations include external storage devices, which are simple, low-cost, and straightforward. This used to be a popular way to store data, but unfortunately, they must be manually backed up and are easily lost or destroyed. A better solution is cloud solutions which involve storing your data in the cloud. This is viable for all businesses regardless of size or industry. You can also use Backup as a Service (BaaS) to seamlessly store your data on a public or private cloud. Proprietary solutions are also excellent options. They are used to back up modest and big volumes of data. These solutions are ideal for enterprises that want to back up only specific systems and data or want more control over the backup process.

  • Keep your software updated

Out-of-date software vulnerabilities pose a significant risk to your data security. Consequently, make it a point to install updates immediately after they are available. You may impose even more control over this part of your security by centralizing the distribution of updates across devices. You will be preventing security problems while improving compatibility and software functionality. Updates to the software are essential to keep personal computers, mobile devices, and tablets functioning efficiently. It is crucial, especially when data theft.

Most companies do not want to lose data; it is crucial for a creative business since you are not immune to data loss. The best defense is a solid attack. So consider the tips above to prioritize data security and safeguard your creative business.

 

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